Frequently Asked Questions

Vendor applications for the 2023 market are closed and our waitlist is full. Please apply when they open up again in summer 2024!

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Applicants will need to create a Brand Profile at makers.publicfoodhub.com to apply. When a Brand Profile has been created, you can click Find Opportunities to view the full Edmonton Christmas Market application.

The Edmonton Christmas Market is currently looking for vendors in all categories to apply. As a Public Market, vendors need to abide by the 80/20 rule as a local maker.

All products sold at the Edmonton Christmas Market must be homemade (handcrafted), home grown, or home baked to be compliant with Alberta Agriculture’s rules pertaining to the operation of Farmers’ Markets. We do not allow a market complement of more than 20% wholesale, resale, commercial retail or franchise business. The only exception to this stipulation will be B.C. Fruit. B.C vendors are not permitted to sell vegetables as to adhere to Alberta Agriculture rules. This is subject to change at the discretion of Market Directors. In addition, ALL food and beverage vendors must operate out of an AHS approved commercial kitchen. All products sold at the Edmonton Christmas Market location must conform to Public Health Regulations and Standards of Cleanliness.

Yes, vendors are liable to participate in all market days the vendor has applied to and been approved for by the Market Manager. ANY changes to your application must be made up to 5 days after the application has been received.

Yes! We are booking vendors by the week, not by the day. This means you must sign up for a 4 day stint.

We are not accepting single day applications at this time.

Yes, The Edmonton Christmas Market will be managing retail opportunities and food concessions. Please reach out to our General Manager, Adam Luciuk, for more information.

Please note, ALL food and beverage vendors must operate out of an AHS approved commercial kitchen. All products sold at the Edmonton Christmas Market location must conform to Public Health Regulations and Standards of Cleanliness.

Vendors are responsible for providing their own table, chairs, merchandise equipment, food display(s), signage, payment system, merchandise, and decor.

Please note: Vendors will NOT need to bring a tent unless a Market Manager has directly reached out to you.

The only rentals available for vendors is power (for a low cost). See above for equipment requirements.

Yes, vendors are responsible for their own insurance, including while operating on the market site. All vendors must have insurance of up to $2 million dollars. The Edmonton Christmas Market must be listed as additional insured. The Edmonton Christmas Market does not provide Liability Insurance for individual vendors. It is the vendor’s responsibility to have their own insurance, and for this event it is mandatory that every vendor carry their own Liability Insurance Policies. The Alberta Farmers’ Market Association offers very reasonable rates for vendors. Please connect with us at markets@wearewildheart.com for preferred Insurance rates.

Applications from returning vendors will receive priority consideration, if received prior to applications going live to the public (July 7, 2023). However, previous participation does not guarantee acceptance.

Once your application has been submitted, it will be reviewed by our Market team. We may reach out to confirm additional details. If approved, you’ll receive an Approval email containing an onboarding checklist and next steps. You’ll be required to sign and upload the agreement/waiver forms, including:

— Vendor agreement form

— Vendor proof of insurance form

— Cancellation policy acceptance

— Personal information form

Any proposed additions or changes of your product line will require written approval from one of the Market/Site Managers.

In the unforeseen event that the physical venue for Edmonton Christmas Market must be canceled due to situations like a pandemic, loss of venue, or an act of god, nature or events beyond reasonable control, our team will notify all participants as soon as possible. In this case, vendors will receive a refund of all fees less the $210 deposit

Vendor categories can fill up quickly. Once a category is filled, vendors in that category will be put on a waitlist for any upcoming vendor cancellations. To be eligible for the waitlist, vendors must submit a $210 deposit. The deposit less a $10 administrative fee will be refunded if vendors cannot participate or there is a remaining balance on the deposit.

If we have not yet processed your application you may cancel and be refunded your deposit of $200 (less $10 admin fee).

If we have confirmed your dates, that means we have potentially turned down another vendor in your category. Unfortunately once you are approved your $200 will be non-refundable. If you cancel after 5 days of approval and invoicing you are then obligated to those dates and payment. Please see the Terms of Service attached to your Brand Profile.

In the unforeseen event that the physical venue for Edmonton Christmas Market must be canceled due to situations like a pandemic, loss of venue, or an act of god, nature or events beyond reasonable control, our team will notify all participants as soon as possible. In this case, vendors will be offered a credit of their paid dates towards an alternative event or venue within 12 months. Partial refunds may be issued if the cancellation is more than 3 months from the date of the event. Deposits are non-refundable.

The speed limit on the Service Road is 25 km/h, while the Midway Ring Road and 1920's Street have a speed limit of 15 km/h.